2026 Annual Conference March 23-26

Exhibitors:  Booth spaces area as follows: 8' wide x 6' deep; 10' wide x 6' deep; 10' wide by 10' deep.
* 10' wide by 10' deep are available only in the Hallway.
Each Booth includes: 2 registrations, pipe and drape, 2 chairs, a 6' skirted table, 110-volt electricity & wastebasket

• Booth set up: Monday, March 23rd, from 3:00p to 7:00p
• Show will open Tuesday morning at 7:30a with coffee & pastries in the exhibit hall.

Classes will begin at 8:00a sharp.
• The exhibit hall will close at 3:45p on Wednesday after the break, and tear down will begin immediately.

Download Full Exhibitor Packet

Booth Space Details for Exhibitors:

There are three sizes of exhibits/booths: 8' wide x 6' deep, 1 0' wide x 6' deep, and 1 0'wide x 1 0' deep booth space (hallway only). Each booth will include 2 registrations, 2 chairs, a 6' table, 110-volt electricity and a wastebasket. Please purchase the proper booth space to fit your display.
•    Each exhibit/booth includes 2 registrations/badges. Additional exhibit/booth personnel are required to purchase a registration. Please use the Additional Personnel Registration Form. Note that each person must wear a badge to be at the conference and its functions. Only the registrant can pick up his/her badge. Spouses must be registered and wear a badge. There is NO CHARGE for spouse badges, but they are not permitted to work in your booth.
•    Any food made available in a booth must be prepackaged or from the hotel.
•    Booth confirmations will be emailed to you late February. Please make sure your e-mail address on your application is correct and legible. Email is the quickest way to confirm your space reservation.
•    If you must cancel your booth space or registration, the cancellations must be received in writing via email to MaryJane.Peters@inawwa.org. Phone cancellations will not be accepted. Cancellations received by 5:00 pm EST, March 21, 2025, are eligible for a full refund. After5:00 pm, March 21, 2025, registrants are no longer eligible for a refund. Any company canceling within 72 hours of the show, no show, or dismantling prior to tear down time may not be invited to future events.

Exhibit Set Up /Tear Down:

•    All exhibits must be set up Monday night. The setup hours for the show are Monday from 3:00p to 7:00p. There will be a designated area on the West side of the building to unload your vehicle. When unloading your exhibition materials, do not leave your vehicle unattended. Unattended vehicles will be towed at the owner's expense (Hotel Policy).
•    Tear down will begin on Wednesday at 3:45p. following the afternoon break and needs to be completed by 6:00 pm. Tear down prior to this time is not permitted.
•    Those exhibitors who tear down early will lose their standing for the following year and may lose the opportunity to exhibit in future conferences.
•    All equipment must fit in your booth space (per the Fire Marshall)- nothing should be in the aisles. If you have a freestanding display, the table can be removed from your booth.
•    Electricity: All booths will have electricity (110-volt /15 amp outlet in each exhibit/booth). If you need additional electricity, please fill out the Marriott engineering and electrical order form provided in the Smith Expo packet and return it to the hotel.
•    As a part of your exhibit/booth fee, additional services are provided by our decorator, Smith Expo. An exhibitor packet will be provided by Smith Expo closer to the conference date that contains information about shipping your display to the conference and additional furniture and equipment you can lease. (The ballroom is carpeted.)
•    Shipping/Storage services: Smith Expo is providing all shipping and storage services, not the Marriott Hotel. Please refer to the packet provided by the Smith Expo, for all your shipping needs.
•    Security will be present at all functions. The security personnel will be checking for badges and will refuse entry or remove anyone not wearing a badge. The exhibit hall will be locked down outside of scheduled hours of activity.